Workshop Administration Clerk

By 1st Mar 2019 Mar 5th, 2019 Uncategorised

Core purpose of the role:

The main purpose of the role to provide an efficient workshop administration service to ensure that workshop information and records are captured accurately and timeously.

  1. Location: Mkondeni
  2. Position: Workshop Administration Clerk (5 months contract)
  3. Business Unit: Fleet
  4. Reporting to: Systems Administrator
  5. Closing date: 31 March 2019

    Key deliverables and outputs

    1. Accurate and timeous processing and posting of job cards and invoices.
    2. Manage an effective document control and filing system for the workshop
    3. Prepare quotations, communicate to customer for approval and purchase order and convert the approved quotation into a job card.
    4. Complete costing and reconciliation, correction of identified errors, job closure and billing and investigations into queries on a daily basis.
    5. Process inventory and stock job cards.
    6. Ensure that all inventory processes have been followed in line with month end stock take.
    7. Ensure that all job cards are closed off and billed to the correct customers, in line with monthly deadline requirements.
    8. Communicate effectively with operational staff, customers and suppliers
    9. Drive continuous improvement initiatives.

    Internal customers:

    1. Business units
    2. Functional support departments

    External customers:

    1. Suppliers
    2. OEMs

    Academic qualifications

    Essential:

    1. Matric / Grade 12

    Advantageous:

    1. A diploma or degree in a related field would be advantageous

    Note:

    1. Driver’s license required

    Work experience

    Essential:

    1. 3+ years of experience in a similar role within the trucking industry

    Knowledge

    Essential:

    1. Knowledge of administration processes

    Skills

    Essential:

    1. Advanced administration and organisational skills
    2. Microsoft Office skills (Excel, Word and Outlook)
    3. Ability to work in a highly pressurised environment

    Personal Attributes

    1. Concern about aligning with best practices
    2. Focus on getting things done
    3. Customer centricity and focus
    4. Concern for working within parameters
    5. Maintaining energy levels
    6. Perseverance
    7. Remain resilient with stress and pressure
    8. Preference for team working

    1. Preference for thinking practically
    2. Enthusiasm for learning, sharing and growing
    3. Focus on analyzing and solving problems
    4. Preference for planning and organizing
    5. Commitment to be having correctly and ethically
    6. Focus on initiating action
    7. Concern for communicating clearly
    8. Preference for making contact with others
    9. Concern for leading others and our culture
    10. Being optimistic
    11. Openness to accepting feedback
    12. Concern for valuing and appreciating others

    Barloworld Logistics is an equal opportunity employer and preference will be given to individuals from the designated groups.

    If you have not received a response within two weeks of the closing date, please consider your application as unsuccessful

Complete the Application Form:

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.