Workshop Admin Supervisor- Fleet

By 1st Mar 2019 Mar 5th, 2019 Uncategorised

Core purpose of the role:

The main purpose of the job is to supervise all workshop administrative requirements through a centralised record keeping system

  1. Location: Mkondeni
  2. Position: Workshop Administration Supervisor
  3. Business Unit: Fleet
  4. Reporting to: Systems Administrator
  5. Closing date: 31 March 2019

    Key deliverables and outputs

    1. Accurate and timeous posting and processing of all invoices.
    2. Oversee the document control and filing system for the entire workshop.
    3. Preparation of quotations and defect reports.
    4. Communication of quotations to customers for purchase order approval and job card creation.
    5. Complete job card costing and reconciliations on a daily basis (incl. checking of stock issues and chasing up outstanding invoices).
    6. Correct errors identified on job cards on a daily basis
    7. Close jobs and ensure billing is sent to the correct customer, in accordance with purchase orders received.
    8. Investigate queries from customers regarding jobs billed out.
    9. Process all inventory received and ensure stock job cards have been closed off correctly to the designated stock codes
    10. Ensure all inventory processes have been followed in line with month end stock take according to required deadlines

    Internal customers:

    1. Service Centre Managers
    2. Foremen
    3. Functional support departments

    External customers:

    1. OEMs
    2. Suppliers

    Academic qualifications

    Essential:

    1. Matric/ Grade 12
    2. A diploma or degree in a related field would be advantageous

    Note:

    1. Certificate of Fitness (COF)

    Work experience

    Essential:

    1. 3+ year of experience in a similar role within the trucking industry

    Knowledge

    Essential:

    1. Advanced administrative and organisational skills

    Notes:

    1. Driver’s license

    Skills

    Essential:

    1. Microsoft Office skills (Excel, Word, and Outlook)
    2. The ability to work in a highly pressurised environment

    Personal Attributes

    Essential:

    1. Concern about aligning with best practices
    2. Focus on getting things done
    3. Customer centricity and focus
    4. Concern for working within parameters
    5. Maintaining energy levels
    6. Perseverance
    7. Remain resilient with stress and pressure
    8. Preference for team working

    Advantageous:

    1. Preference for thinking practically
    2. Enthusiasm for learning, sharing and growing
    3. Focus on analyzing and solving problems
    4. Preference for planning and organizing
    5. Commitment to be having correctly and ethically
    6. Focus on initiating action
    7. Concern for communicating clearly
    8. Preference for making contact with others
    9. Concern for leading others and our culture
    10. Being optimistic
    11. Openness to accepting feedback
    12. Concern for valuing and appreciating others

    Barloworld Logistics is an equal opportunity employer and preference will be given to individuals from the designated groups.

    If you have not received a response within two weeks of the closing date, please consider your application as unsuccessful

Complete the Application Form:

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